Solutions

• Clarified the objectives of the meetings and confirm participants
  • Clearly defined the specific objectives of the meetings, such as discussing specific policies with regulatory authorities
  • Identify all necessary participants, including regulatory contacts and key decision-makers from potential customers
• Coordinated the schedule and send out invitations
  • Develop a detailed meeting schedule, including time, location and agenda
  • Send formal meeting invitations to all participants
  • Book hotels and transportation, and arrange catering for the meetings
• Prepared for the meetings and follow up afterward
  • Maintain close communication with participants, providing timely updates on the itinerary and any changes
  • Prepare all necessary materials in advance, such as presentations, market data, and product information, to ensure the meeting runs smoothly
  • Pay special attention to transportation, accommodation, catering, and itinerary planning for meetings across different tier cities
  • Manage the logistics of the meetings, including equipment setup, material distribution, and meeting minutes
  • After the meetings, promptly organize the meeting minutes and action plan, and send them to all participants to ensure the clarity and coherence of follow-up actions